Privacy Policy

1. About this Privacy Policy

Weddings and Beyond (“Weddings & Beyond,” “we,” “us,” or “our”) organizes wedding and event expos and operates the Weddings & Beyond website.

This Privacy Policy explains how we collect, use, store, share, and protect personal information when you:

• Visit our website;
• Register to attend an expo;
• Submit a booth or exhibitor inquiry;
• Contact our team;
• Subscribe to updates;
• Join or attend one of our events; or
• Otherwise interact with Weddings & Beyond.

We process personal information in accordance with Republic Act No. 10173, also known as the Data Privacy Act of 2012, its Implementing Rules and Regulations, and applicable issuances of the National Privacy Commission.

2. Information We Collect

The information we collect depends on how you interact with us.

Guest and attendee information

When you register for an expo, we may collect:

• First and last name;
• Email address;
• Mobile number;
• The expo you plan to attend;
• Whether you are attending as a couple, debutante, guest, media representative, or another type of attendee;
• Your estimated wedding or event date, when relevant;
• Your consent and registration preferences; and
• Other information you choose to provide.

Exhibitor and business information

When you submit a booth inquiry or communicate with our exhibitor team, we may collect:

• First and last name;
• Business or brand name;
• Business category;
• Website or social media account;
• Email address;
• Mobile or Viber number;
• Whether you are interested in one expo or a multi-expo package;
• Preferred dates, venues, locations, booth sizes, or markets;
• Questions or other information included in your message; and
• Records of our communications and business relationship.

Technical and website information

When you use our website, we may automatically receive limited technical information, such as:

• Internet Protocol address;
• Browser and device type;
• Operating system;
• Referring page or website;
• Pages visited;
• Date and time of access;
• Form submission details;
• Cookie or session information; and
• General website activity and performance information.

We do not intentionally collect more personal information than is reasonably needed for the stated purposes.

3. How We Collect Information

We may collect information:

• Directly from you through registration and inquiry forms;
• Through email, telephone, Viber, social media, or in-person communication;
• When you attend one of our expos;
• Through cookies and website technologies;
• From an authorized representative acting on your behalf;
• From publicly available business pages or professional profiles; or
• From event, venue, or business partners when sharing is permitted and necessary.

Please make sure that any information you submit is accurate and that you are authorized to provide it.

4. How We Use Your Information

We may use personal information to:

• Process and confirm expo registrations;
• Send event confirmations, reminders, schedules, venue information, and important updates;
• Make registration and check-in easier;
• Respond to exhibitor and booth inquiries;
• Recommend suitable events, locations, booth sizes, or packages;
• Assign inquiries to an authorized member of our sales team;
• Contact exhibitors about availability, pricing, requirements, and reservations;
• Manage our relationship with exhibitors, venues, suppliers, sponsors, and attendees;
• Provide customer support and respond to questions;
• Improve our website, forms, events, and services;
• Measure website performance and understand how visitors use the website;
• Prevent fraud, spam, abuse, and security incidents;
• Maintain internal business and event records;
• Comply with legal, regulatory, accounting, and contractual obligations; and
• Send promotional communications when you have consented or when otherwise permitted by law.

We rely on an appropriate lawful basis for processing, which may include your consent, steps needed to provide a requested service or enter into an agreement, compliance with a legal obligation, or our legitimate business interests when these do not override your rights.

5. Event Photographs and Videos

Photographs and videos may be taken during Weddings & Beyond events for documentation, event coverage, security, and promotional purposes.

Where practical, we will provide notices or signage at the venue. General event or crowd images may be used to show the expo experience. We will request additional permission when required for close-up testimonials, interviews, or other featured promotional content.

If you have a concern about an image or video containing your personal information, contact us using the details at the end of this policy. We will review reasonable removal or restriction requests in accordance with applicable law.

6. Cookies and Analytics

Our website may use cookies and similar technologies to:

• Keep the website and its forms working properly;
• Maintain security and prevent spam;
• Remember necessary preferences;
• Understand website traffic and performance; and
• Measure registrations or booth inquiries.

Some cookies are necessary for the website to function. Analytics or advertising technologies may be provided by third parties and may collect technical information according to their own privacy policies.

Where required, we will provide appropriate notice or consent controls for non-essential cookies. You may also restrict cookies through your browser settings, although parts of the website may not function correctly as a result.

7. When We Share Information

We may share information only when reasonably necessary with:

• Authorized Weddings & Beyond personnel;
• Members of our exhibitor sales and event operations teams;
• Website hosting, form, email, cloud storage, analytics, security, and technical service providers;
• Venues, event partners, contractors, or suppliers when necessary to deliver an event or requested service;
• Professional advisers, such as accountants or legal advisers;
• Government authorities, courts, regulators, or law-enforcement agencies when disclosure is required or permitted by law; and
• A successor organization in connection with a lawful business reorganization, transfer, or acquisition.

Service providers are expected to process information only for authorized purposes and to use appropriate safeguards.

We do not sell or rent your personal information to unrelated third parties.

8. International Processing

Some service providers may operate or store information outside the Philippines. When personal information is transferred or accessed internationally, we take reasonable steps to require appropriate confidentiality and security safeguards consistent with applicable privacy law.

9. How Long We Keep Information

We keep personal information only for as long as it is reasonably needed for the purpose for which it was collected.

As a general guideline:

• Guest registration and website inquiry records may be retained for up to 24 months after the relevant event or your last interaction with us;
• Exhibitor records may be retained for the duration of the business relationship and for a reasonable period afterward;
• Contractual, payment, accounting, and transaction records may be retained for the period required by applicable law;
• Marketing records may be kept until you withdraw your consent, unsubscribe, or the information is no longer needed; and
• Security and technical logs may be kept for a limited period needed for troubleshooting, fraud prevention, and security.

Information may be deleted, anonymized, or securely archived when it is no longer needed. We may retain certain information longer when required by law, necessary to establish or defend legal claims, or needed to document consent or compliance.

10. How We Protect Information

We use reasonable organizational, physical, and technical safeguards designed to protect personal information against unauthorized access, loss, alteration, misuse, or disclosure.

These measures may include:

• Limiting access to authorized personnel;
• Using password-protected accounts and systems;
• Applying website and account security controls;
• Maintaining backups where appropriate;
• Using secure service providers; and
• Reviewing access and retention practices.

No website, email system, or internet transmission can be guaranteed to be completely secure. You should avoid sending unnecessary sensitive information through ordinary website forms or email.

11. Your Privacy Rights

Subject to the requirements and limitations of applicable law, you may have the right to:

• Be informed about how your personal information is processed;
• Request access to your personal information;
• Object to certain processing activities;
• Correct inaccurate or incomplete information;
• Request erasure or blocking when legally permitted;
• Withdraw consent for processing based on consent;
• Request a copy of information in a portable format when applicable;
• Claim damages where allowed by law; and
• File a complaint with the National Privacy Commission.

To exercise a privacy right, contact us using the details below. We may need to verify your identity before processing a request.

Withdrawing consent does not affect processing that was lawful before the withdrawal. Certain information may still be retained or processed when another lawful basis applies.

12. Email and Marketing Preferences

Registration confirmations, event instructions, inquiry responses, safety notices, and important updates are service-related communications.

Promotional messages about future events, packages, offers, or partners will be sent only when we have an appropriate basis to do so. You may unsubscribe from promotional emails or withdraw your marketing consent at any time.

Even after unsubscribing from promotional messages, you may still receive necessary communications about an active registration, inquiry, booking, contract, or event.

13. Information About Minors

Our website and forms are not intended to knowingly collect personal information from children below 18 years old without the involvement or authorization of a parent or legal guardian.

If you believe that a minor’s information was submitted without appropriate authority, contact us so that we can review and, where appropriate, delete or restrict the information.

14. Third-Party Websites and Social Media

Our website may link to venue websites, supplier pages, social media platforms, payment services, or other third-party websites.

We do not control how those third parties process personal information. Their own privacy policies apply when you leave our website or use their services.

15. Changes to This Policy

We may update this Privacy Policy when our services, website, event practices, or legal obligations change.

The revised policy will be posted on this page with a new “Last updated” date. Material changes may also be communicated through the website, email, or another appropriate channel.

16. Contact Us

For privacy questions, requests, objections, corrections, consent withdrawals, or complaints, contact:

Weddings and Beyond
Email: admin@weddingsnbeyond.com
Website: https://weddingsnbeyond.com

Please use the subject line “Privacy Request” so we can identify and process your message properly.

You may also learn more about your rights or submit a complaint through the National Privacy Commission at https://privacy.gov.ph.